Request for Qualifications for Sewer Lift Station Upgrade
Engineering, Design, Environmental Review and Compliance, Permitting, Construction Management and Grant Program Management
You are invited to submit a Statement of Qualifications (SOQ) and other materials, in accordance with the outline below, to be considered for selection by the McKinleyville Community Services District (MCSD) to:
- complete a variety of engineering, environmental, and construction management services for the District’s Sewer Lift Station Upgrade, and
- assist the District with the administration and management of the Clean Water State Revolving Fund (CWSRF) grant which will fund this project.
The deadline to submit a SOQ is 3:00 p.m. on June 26, 2019
B. Categories of Services
The District is seeking a consultant firm or team to provide services necessary to proceed with the upgrade of the Hiller Sewer Lift Station. It is anticipated that a single consultant firm or team will be selected encompassing all the required engineering and environmental disciplines. The disciplines that are required include:
- Project planning and preliminary engineering
- Design for energy efficient upgrade to the sewer lift station
- Analyze pump curve requirements
- Specify submersible pumps and variable frequency drives
- Design modifications to the Wet Well for submersible pumps
- Design controls, wiring, valving and piping
- System integration to existing digital control.
- Design standards to decommission existing sewer package station
- Environmental – completion of special studies, preparation and circulation of appropriate CEQA documents.
- Permitting – preparation of all required permit applications and related work to secure required permits
- Preparation of Plans, Specifications, General Condition, cost estimates for project construction and any other material for bid package using MCSD Standard Construction Contract
- Pre bid and bidding assistance
- Engineering inspections and construction management services during bid process and project construction
- Post Construction Services
C. Project Overview
The proposed project would consist of the design, permitting, bidding and construction oversight for the upgrade to the Hiller Sewer Lift Station. The project will consist of installing two submersible pumps into the existing wet well, installation of a control panel, tie into existing discharge piping, valve installation and controls. The existing package station would need to be decommissioned.
The Hiller Lift Station pumps approximately .5 MGD of sewer 800’ to the Wastewater Treatment Facility. There are options to bypass the station during the tie-ins.
D. Funding Sources
Funding for this project will be provided from the Clean Water State Revolving Fund. Project Number C-06-8221-110, Agreement Number D17-01033. Funding agreement can be provided upon request.
E. Selection Process
The District will establish a Selection Committee to review the SOQ submittals received. The Selection Committee will request a price proposal from the most qualified firm/team that is subject to negotiation of a fair and reasonable price. The District’s Board of Directors will approve the final proposal.
F. Work to be Completed
The Consultant shall develop the design, plans, specifications, and cost estimates for this project. Required tasks include:
1. Project Management
1.1 Attend and document design meetings
1.2 Draft correspondence
1.3 Manage subcontractors
1.4 Maintain project files
1.5 Manage and direct overall design and environmental teams
2. Quality Control and Quality Assurance of all work products
3. Grant Administration
3.1 Coordinate with California State Water Resource Control Board (CSWRCB) and/or Clean Water State Revolving Fund staff
3.2 Ensure scope of the project is consistent with scope defined in the grant applications and/or agreements
3.3 Ensure compliance with the grant program requirements and funding agreements
3.4 Completion of Quarterly Status Reports for submittal to CSWRCB and/or CWSRF documenting progress of the project
4. Preliminary Engineering
4.1 Propose demolition process and cost estimate
4.2 Propose replacement structure and cost estimate
5.1 Special Studies - Conduct site specific biological survey, wetlands survey, and sensitive habitat survey, as required for CEQA and other necessary permits
5.2 Cultural Resources Investigation – Conduct cultural resources investigation to identify any cultural resources located in or adjacent to the project area
5.3 Phase I Investigation – Complete a limited Phase I investigation to assess whether it is likely that any hazardous materials or impacted soil or groundwater will be encountered during the construction of the proposed project
5.4 CEQA Documentation - Prepare the California Environmental Quality Act documentation including an Initial Study, the appropriate CEQA document (which will likely be a Mitigated Negative Declaration), a Mitigation Monitoring Program, and required notices
5.5 Studies required by the Coastal Commission, CSWRCB and CWSRF
6.1 Prepare permit applications, coordinate with and respond to requests of the permitting or regulatory agencies, and acquire all necessary permits
6.2 The following permits may be required depending on the final design and regulatory jurisdiction:
- U.S. Army Corps of Engineers Section 404 permit
- CA Regional Water Quality Control Board Section 401 Certification and NPDES Construction permit
- Coastal Development Permit
7. Project Design
7.1 Review utility records or surveys, geotechnical data, and relevant reports to support project scoping and preliminary engineering
7.2 Complete necessary surveying
7.3 Conduct necessary geotechnical investigations
7.4 Review head requirements, hydraulic demands and review pump curves to specify appropriate pumps and drives for the application
7.5 Develop design documents including plans, specifications, other necessary bid and contract documents & cost estimates at three stages of completion - 60%, 90% and 100%
7.6 Document basis of design
8. Bid Assistance
8.2 Review and evaluate construction bids for compliance with project specifications. Ensure the low-cost bidder is responsible and responsive (per CA state law), meets the project bond requirements, holds a valid contractor license, is registered with the California Department of Industrial Relations, and is not ineligible for participation in federal assistance programs.
8.3 Following review, recommend award to District staff and Board of Directors
9. Inspection, Construction Management Services and Post Construction Services
- Provide inspection and construction observation services to ensure contractor meets obligations of the specifications
- Develop agendas and minutes for project construction coordination meetings
- Respond to Contractor’s Requests for Information
- Review and assist District with processing legitimate Change Orders
- Review and assist the District with processing Pay Requests
- Ensure contractor provides as-built drawings, O&M Manuals and review for adequacy
- Prepare contract closeout documents and file Notice of Completion
G. Consultant Selection Schedule
- Issue Request for Qualifications: June 7, 2019
- SOQ Submittal Deadline: June 27, 2019
- Selection Committee review: July 12, 2019
- Request proposal from most qualified firm/team: July 16, 2019
- District Board approves award: September 4, 2019
H. Statement of Qualifications
Firms or teams who are interested in providing the consultant services described above are to submit a Statement of Qualifications (SOQ) not exceeding 30 pages in length (not including cover letter and table of contents) that includes the following:
- Identification of prime and subconsultants: Include key personnel (those who will provide the majority of the labor hours) and lead persons to be assigned to the project. Please be specific about education and background of the key staff as well as current and past participation directly with the primary applicant. Short resumes of key participants must be included.
- Demonstration of firm/team technical competency and firm/team capacity to complete the required work.
- Provide a minimum of two project descriptions of projects that were completed within the last ten years similar to the Sewer Lift Station project. Please provide a reference name and contact information for the project owner.
- Demonstration of knowledge of Federal, State and local laws, rules, regulations or ordinances relevant for this project.
- Demonstration of knowledge of CWSRF Grant program as it relates to this project. Identification of CSWRCB grant administration staff with whom firm/team has worked.
- A written description of projects recently completed. Be specific regarding projects that are the same, or similar in nature to what is described in this SOQ. Provide contact data for references. Please cross reference key team members to the listed projects.
- Conceptual approach, and schedule for services requested.
- Present workload and staff availability.
- List any potential conflicts of interest and a strategy for negating them.
Applicants shall submit two bound copies of their SOQ, one unbound copy, and one electronic pdf copy on a CD or flash drive.
I. Selection Criteria
The District’s Selection Committee will evaluate all submitted SOQs in accordance with the criteria stated below. The District reserves the right to request interviews of the top ranks firms. The Selection Committee will decide which applicant will be invited to submit a proposal. The Selection Committee may also elect to select a consultant team based upon the SOQ submittals. Evaluation and selection criteria will include the following:
- Consultant firm or team’s qualifications and experience on similar projects, including sewer lift station upgrades – 20 points
- Qualifications and experience of the project manager and key personnel – 20 points
- Consultant’s understanding of the project and conceptual approach – 20 points
- Consultant’s experience with the Clean Water State Revolving Fund (Project Number C-06-8221-110, Agreement Number D17-01033). Grant Program, including working successfully with grant administration staff – 20 points
- Consultant Team’s present workload and staff availability – 5 points
- Consultant Team’s ability to meet established project schedule – 5 points
- References for prime and key sub consultants – 5 points
- Consultant Team’s ability to negate any identified conflicts of interest – 5 points
J. Submittal Deadline
Applicants who are interested in providing the services for this project are required to submit a Statement of Qualifications no later than 3:00 pm on June 26, 2019. All SOQs and materials submitted in response to this RFQ will become the property of the District and will not be returned. The District is not responsible for any costs incurred in the preparation of a response to this RFQ. Please submit the SOQ to:
McKinleyville Community Services District
1656 Sutter Road
McKinleyville, CA 95519
Receipt in the above office must be by the deadline regardless of postmark.