Current Board Meeting Agenda

 
 
Mission statement of McKinleyville Community Services District:
“Provide McKinleyville with safe and reliable water, wastewater, lighting, open space, parks and recreation, and library services in an environmentally and fiscally responsible manner.”
 
NOTICE IS HEREBY GIVEN THAT A SPECIAL MEETING OF THE
MCKINLEYVILLE COMMUNITY SERVICES DISTRICT BOARD OF DIRECTORS
WILL BE HELD
WEDNESDAY, DECEMBER 6, 2017 AT 7:00pm
MCSD District Office
1656 Sutter Road,
McKinleyville, California

AGENDA

 

A.  CALL TO ORDER

A.1      Roll Call

A.2      Pledge of Allegiance

A.3      Additions to the Agenda

Items may be added to the Agenda in accordance with Section 54954.2(b)(2) of the Government Code (Brown Act), upon a determination by two-thirds vote of the members of the legislative body present at the time of the meeting, or, if less than two-thirds of the members are present, a unanimous vote of those members present, that there is a need to take immediate action and that the need for action came to the attention of the McKinleyville Community Services District after the Agenda was posted.

A.4      Approval of the Agenda

A.5      Closed Session Discussion

At any time during the regular session, the Board may adjourn to closed session to consider existing or anticipated litigation, liability claims, real property negotiations, license and permit determinations, threats to security, public employee appointments, personnel matters, evaluations and discipline, labor negotiations, or to discuss with legal counsel matters within the attorney-client privilege.

NO CLOSED SESSION SCHEDULED

B.  PUBLIC HEARINGS

These are items of a Quasi-Judicial or Legislative nature.  Public comments relevant to these proceedings are invited.  

NO PUBLIC HEARING SCHEDULED

C.  PUBLIC COMMENT AND WRITTEN COMMUNICATIONS

Any person may address the Board at this time upon any subject not identified on this Agenda but within the jurisdiction of the McKinleyville Community Services District; however, any matter that requires action will be referred to staff for a report of action at a subsequent Committee or Board meeting.  As to matters on the Agenda, an opportunity will be given to address the Board when the matter is considered.  Comments are limited to 3 minutes.  Letters should be used for complex issues.

D.  CONSENT CALENDAR

Consent Calendar items are expected to be routine and non-controversial, to be acted upon by the Board of Directors at one time without discussion.  If any Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it shall be removed so that it may be acted upon separately.

D.1      Consider Approval of the Minutes of the Board of Directors Regular Meeting on November 1, 2017 and Special Meeting on November 3, 2017 Pg. 4

                        Attachment 1 – Draft Minutes from November 1, 2017 Pg. 5

                        Attachment 2 – Draft Minutes from November 3, 2017 Pg. 9

D.2      Consider Approval of September & October 2017 Treasurer’s Report Pg. 10                                   

D.3      Compliance with State Double Check Valve (DCV) Law – Violations Pg. 52

E. CONTINUED AND NEW BUSINESS

E.1      2017 California Water Environmental Association (CWEA) Awards Presentation Pg. 53

                        Attachment 1 – CWEA Award Nomination Forms Pg. 54

E.2      Consider Approval of Phase 1 of the Mainline Replacement and Rehabilitation Master Plan Pg. 56

                        Attachment 1 – Summary Results of Financial Analysis Pg. 58

                        Attachment 2 – Sewer Mainline Replacement and Rehabilitation Master Plan Pg. 104

                        Attachment 3 – Water Mainline Replacement and Rehabilitation Master Plan Pg. 201

                        Attachment 4 – Master Plan Power Point Board Presentation Pg. 288

E.3      Denial of Claim for Damages During Auto Collision Pg. 295

                        Attachment 1 – Claim #7120 Against MCSD for Unit 23 Collision Pg. 296

                        Attachment 2 – Signed Standard Notice of Rejection on Claim #7120 Pg. 298

E.4      Review the Draft Strategic Plan 2018-2022 Pg. 301

                        Attachment 1 – Strategic Plan 2018-2022 Draft Pg. 302                   

E.5      Consider Adoption of Shared Set of Core Values for the Guidance of Board of Director Behavior and Action Pg. 345   

                        Attachment 1 – Incomplete DRAFT Shared Values Chart of MCSD Board Pg. 346

E.6      Consider Authorization for Director Mayo to Attend the Association of California Water Agencies (ACWA) 2018 DC Conference in Washington D.C. February 27th – March 1st, 2018 Pg. 347

E.7      Consider Approval of Resolution 2017-27 Adding an Appendix for Board Direction for Committee Assignments to the Board Policy Manual Pg. 348

                        Attachment 1 – Resolution 2017-27 with Exhibit A Pg. 349

F. REPORTS

No specific action is required on these items, but the Board may discuss any particular item as required.

F.1      ACTIVE COMMITTEE REPORTS

  1. Recreation Advisory Committee (Couch/Wheeler)
  2. Area Fund (John Kulstad/Burke)
  3. Redwood Region Economic Development Commission (Mayo/Corbett)
  4. McKinleyville Senior Center Advisory Committee (Burke, Wheeler)
  5. Audit (Corbett/Couch)
  6. Employee Negotiations (Couch/Corbett)
  7. Water Task Force (Wheeler/Burke)
  8. AdHoc No Drugs & Toxics Down the Drain (Wheeler/Burke)
  9. McKinleyville Municipal Advisory Committee (Corbett/Mayo)
  10. Cornerstone Committee (Couch/Wheeler)
  11. Groundwater Sustainability Committee (Corbett, Burke)
  12. Miscellaneous Advisory Committee (Mayo, Burke)

F.2      STAFF REPORTS

  1. Support Services Department (Colleen M.R. Trask) Pg. 356         
  2. Operations Department (James Henry) Pg. 358
  3. Parks & Recreation Department (Lesley Frisbee) Pg. 363

                        Attachment 1 – RAC Meeting Notes 10-19-2017 Pg. 365        

  1. General Manager (Greg Orsini) Pg. 367

                        Attachment 1 – WWMF Monthly Self Monitoring Report Pg. 368

F.3      PRESIDENT’S REPORT

F.4      BOARD MEMBER COMMENTS, ANNOUNCEMENTS, REPORTS AND AGENDA ITEMS REQUESTS

G. ADJOURNMENT

Posted 5:00 pm on December 1, 2017

Pursuant to California Government Code Section 54957.5. this agenda and complete Board packet are available for public inspection on the web at McKinleyvillecsd.com/minutes or upon request at the MCSD office, 1656 Sutter Road, McKinleyville. A complete packet is also available for viewing at the McKinleyville Library at 1606 Pickett Road, McKinleyville.  If you would like to receive the complete packet via email, free of charge, contact the Board Secretary at (707)839-3251 to be added to the mailing list.

McKinleyville Community Services District will, on request, make agendas available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Individuals who need this agenda in an alternative format or who need a disability-related modification or accommodation in order to participate in the meeting should contact the Board Secretary at (707) 839-3251. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements for accommodations.