Current Board Meeting Agenda

 
 
Mission statement of McKinleyville Community Services District:
“Provide McKinleyville with safe and reliable water, wastewater, lighting, open space, parks and recreation, and library services in an environmentally and fiscally responsible manner.”
 
NOTICE IS HEREBY GIVEN THAT A SPECIAL MEETING OF THE
MCKINLEYVILLE COMMUNITY SERVICES DISTRICT BOARD OF DIRECTORS
WILL BE HELD
 
WEDNESDAY, JUNE 7, 2017 AT 7:00pm
 
Azalea Hall, 1620 Pickett Road
McKinleyville, California

AGENDA

 

A.  CALL TO ORDER

A.1      Roll Call

 

A.2      Pledge of Allegiance

 

A.3      Additions to the Agenda

Items may be added to the Agenda in accordance with Section 54954.2(b)(2) of the Government Code (Brown Act), upon a determination by two-thirds vote of the members of the legislative body present at the time of the meeting, or, if less than two-thirds of the members are present, a unanimous vote of those members present, that there is a need to take immediate action and that the need for action came to the attention of the McKinleyville Community Services District after the Agenda was posted.

 

A.4      Approval of the Agenda

 

A.5      Closed Session Discussion

At any time during the regular session, the Board may adjourn to closed session to consider existing or anticipated litigation, liability claims, real property negotiations, license and permit determinations, threats to security, public employee appointments, personnel matters, evaluations and discipline, labor negotiations, or to discuss with legal counsel matters within the attorney-client privilege.

 

NO CLOSED SESSION SCHEDULED

 

 

B.  PUBLIC HEARINGS

These are items of a Quasi-Judicial or Legislative nature.  Public comments relevant to these proceedings are invited.  

 

NO PUBLIC HEARING SCHEDULED

 

C.  PUBLIC COMMENT AND WRITTEN COMMUNICATIONS

Any person may address the Board at this time upon any subject not identified on this Agenda but within the jurisdiction of the McKinleyville Community Services District; however, any matter that requires action will be referred to staff for a report of action at a subsequent Committee or Board meeting.  As to matters on the Agenda, an opportunity will be given to address the Board when the matter is considered.  Comments are limited to 3 minutes.  Letters should be used for complex issues.

 

 

D.  CONSENT CALENDAR

Consent Calendar items are expected to be routine and non-controversial, to be acted upon by the Board of Directors at one time without discussion.  If any Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it shall be removed so that it may be acted upon separately.

 

D.1      Consider Approval of the Minutes of the Board of Directors Special              Pg. 5

Meeting on April 26, 2017 and Regular Meeting on May 3, 2017

                        Attachment 1 – Draft Minutes from April 26, 2017                                 Pg. 6

Attachment 2 – Draft Minutes from May 3, 2017                                    Pg. 8  

 

D.2      Consider Approval of April 2016 Treasurer’s Report                                         Pg. 13

                       

D.3      Compliance with State Double Check Valve (DCV) Law – Violations            Pg. 34

 

D.4      Consider Approval of a Facilities Extension Agreement for the Furber          Pg. 35

Subdivision and the Schirmann Sewer Mainline Extension

Attachment 1 – Furber Application for Extension of Water,                 Pg. 37

Sewer, Streetlights, Trails and Open Space

Attachment 2 – Schirmann Application for Extension of Water,          Pg. 39

Sewer, Streetlights, Trails and Open Space

 

D.5      Consider Adoption of Resolution 2017-15 Amending the Rules and             Pg. 41

Regulations Rule 45.03.b Facility Use Fees and 45.03.c Event Service

Fees

                        Attachment 1 – Resolution 2017-15                                                         Pg. 44

                        Attachment 2 – Supporting Information-Comparable Local Facility    Pg. 47

Fees

 

D.6      Consider Approval of Proposed Fees for Middle School Dances in the         Pg. 48

2017-18 School Year

                        Attachment 1 – Proposed Fee Structure for Middle School Dances  Pg. 50

 

D.7      Consider Approval of the 2016 Consumer Confidence Report (CCR)           Pg. 51

                        Attachment 1 – Consumer Confidence Report                                       Pg. 53

 

E. CONTINUED AND NEW BUSINESS

E.1      Consider Approval of FY2017-18 Proposed Budget and Appropriations      Pg. 62

Limit

            Attachment 1 – Budget for FY2017-18                                                    Pg. 63

            Attachment 2 – Resolution 2017-16                                                         Pg. 105

 

E.2      Consider Approval of Site Recommendation for Skate Park                            Pg. 106

Development and Term Length for Right of Entry Agreement

Between Humboldt Skate Park Collective and McKinleyville

Community Services District         

                        Attachment 1 – Public Input Data Narrative for Skate Park                 Pg. 108

Site Selection

                       

E.3      Consider Nomination of Director Dennis Mayo to the Association of             Pg. 117

California Water Agencies (ACWA) Region One (1) Committee Vice

Chair Position and Approve Resolution 2017-17

                        Attachment 1 – ACWA Region 1 Call for Candidates Nomination      Pg. 119

Packet

                        Attachment 2 – Nomination Form for President Mayo                           Pg. 127

                        Attachment 3 – Resolution 2017-17                                                         Pg. 128

 

E.4      Consider Attendance at the CSDA Special District Leadership                       Pg. 129

Academy (SDLA) in Napa, July 9-12, 2017

                        Attachment 1 – SDLA 2017 Schedule of Events                                   Pg. 130

 

E.5      Discuss and Consider Authorization for Board President to Sign a                Pg. 132

Letter of Support for the Lindsay Creek Conservation Easement

Acquisition Project

                        Attachment 1 – Letter to the California Natural Resources Agency   Pg.133

 

E.6      Consider Approval of Proposal by Fedak & Brown LLP to Provide Audit      Pg. 134

Services for FY2017-18, FY2018-19 and FY2019-20

                        Attachment 1 – Fedak & Brown LLP Audit Proposal                             Pg. 136

 

E.7      Discuss and Consider Reappointment for the Senior Center Advisory          Pg. 163

Committee Assignment

 

E.8      Consider Approval or Discuss Modifications of the Senior Center                  Pg. 164

Management Services and Usage Agreement

                        Attachment 1 – Senior Center Management Services and Usage      Pg. 166

Agreement

 

E.9      Select Candidates for Special District Risk Management Authority                Pg. 177

(SDRMA) Board of Directors and Approve Resolution 2017-18

                        Attachment 1 – SDRMA Election Instructions                                        Pg. 178

                        Attachment 2 – Candidates Statement of Qualifications                      Pg. 179

                        Attachment 2 – Resolution 2017-18 and Official Ballot                         Pg. 193

 

E.10    Approve Resolution 2017-19 Awarding Contract to Lighthouse                     Pg. 195

Electrical, Inc./ ICAD Automation as the Successful Bidder Related to

Bids Received for the Digital Control System Upgrade Design/Build Project

                        Attachment 1 – Resolution 2017-19                                                         Pg. 198

                        Attachment 2 – Contract Between MCSD and Lighthouse Electrical Pg. 204

                        Attachment 3 – Memo from GHD                                                              Pg. 304

                        Attachment 4 – Bid Results                                                                       Pg. 308

                        Attachment 5 – Telstar Instruments Inc. Proposal                                 Pg. 309

                       

F. REPORTS

No specific action is required on these items, but the Board may discuss any particular item as required.

 

F.1      ACTIVE COMMITTEE REPORTS

  1. Recreation Advisory Committee (Couch/Wheeler)
  2. Area Fund (John Kulstad/Burke)
  3. Redwood Region Economic Development Commission (Mayo/Corbett)
  4. McKinleyville Senior Center Advisory Committee (Wheeler, Burke)
  5. Audit (Corbett/Couch)
  6. Employee Negotiations (Couch/Corbett)
  7. Water Task Force (Wheeler/Burke)
  8. AdHoc No Drugs & Toxics Down the Drain (Wheeler/Burke)
  9. McKinleyville Municipal Advisory Committee (Corbett/Mayo)
  10. Cornerstone Committee (Couch/Wheeler)
  11. Groundwater Sustainability Committee (Corbett, Burke)

 

 

F.2      STAFF REPORTS

  1. Support Services Department (Colleen M.R. Trask)                                    Pg. 408
  2. Operations Department (James Henry)                                                         Pg. 410
  3. Parks & Recreation Department (Lesley Frisbee)                                        Pg. 416

Attachment 1 – RAC Meeting Notes 5-18-17                                          Pg. 419

  1. General Manager (Greg Orsini)                                                                      Pg. 421

Attachment 1 – WWMF Monthly Self Monitoring Report                      Pg. 424

 

F.3      PRESIDENT’S REPORT

 

F.4      BOARD MEMBER COMMENTS, ANNOUNCEMENTS, REPORTS AND AGENDA ITEMS REQUESTS

 

G. ADJOURNMENT

 

Posted 5:00 pm on June 2, 2017

Pursuant to California Government Code Section 54957.5. this agenda and complete Board packet are available for public inspection on the web at McKinleyvillecsd.com/minutes or upon request at the MCSD office, 1656 Sutter Road, McKinleyville. A complete packet is also available for viewing at the McKinleyville Library at 1606 Pickett Road, McKinleyville.  If you would like to receive the complete packet via email, free of charge, contact the Board Secretary at (707)839-3251 to be added to the mailing list.

 

McKinleyville Community Services District will, on request, make agendas available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Individuals who need this agenda in an alternative format or who need a disability-related modification or accommodation in order to participate in the meeting should contact the Board Secretary at (707) 839-3251. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements for accommodations.